Inventory Management 

Hospital Automation Solution

The system will include comprehensive store management features and functionalities, with all main and sub-stores operating as part of an integrated system. Each store will be able to exchange items and medical equipment with other stores, while top-level management will have access to stock information and other necessary details via the MIS reports and the store management dashboard. This fully integrated and interoperable system will automate procurement, storage, distribution, and tracking of products, providing insight into demand, inventory, and supply/distribution levels. The system will include the following functionalities: 

  • Store Requisition from All Departments (for using of store items in respective departments) and receive the items accordingly: 
  1. Can send store item requisition to the General Store 
  2. For requisition, there will be a provision for a draft and approval process. 
  3. Can search with criteria from the requisition list & can view the requisition details. 
  4. Can Receive issued items from General Store 
  5. Stock will be updated based on the requisition and issued accordingly. 
  6. Item consumption facility for departments 
  • General Store approves and delivers store items as per requisition:
  1. Can view and search with criteria from the issued store item list. 
  2. The system will notify the store user of the requisition. 
  3. Can view and search with criteria from the item Issue Pending and Issued List 
  4. Can issue items as per requisition and availability of stock. 
  5. The system will be able to generate printable item issue reports. 
  • Store Item Demand from All Departments (for using store items in respective departments) to General Store and Receive Items accordingly:
  1. Can send store item demand to the General Store 
  2. For demand, there will be a provision to draft and approval process. 
  3. Demand report print with a system-generated unique number. 
  4. Can search with criteria from a demand list and view the demand details. 
  5. Provision for centralizing all demands.
  • The system will have more facilities for the General Store. The following are the key functionalities:
  1. Opening Stock entry and approval process 
  2. Stock reconciliation entry and approval process 
  3. Demand generation and approval process 
  4. Generate PO and approval process. 
  5. Items received based on the PO. 
  6. Facility of store item return to the supplier 
  7. Damage/ Condemnation entry facility 
  • The module will have the facilities to generate reports as per the above-mentioned functionalities. Some key reports are:
  1. Store Item delivery report 
  2. Store Item requisition report 
  3. Store Item Issue Register 
  4. Opening Balance Report 
  5. Receive Stock Report 
  6. Current Stock report 
  7. Batch Wise Stock Report 
  8. Stock Reconciliation Report 
  9. Demand Report 
  10. Stock Ledger Report 
  • The system must have the following features integrated with the module:
  1. The system shall have a facility to create main stores and sub-stores in each facility with integration with Store Management.  
  2. The service provider will share a format with Hospital for providing the required master data.