Pharmacy Management 

Hospital Automation Solution

The Pharmacy module is intended to provide immediate medication support for outpatient, emergency, inpatient care, and walk-in patients (those who have not received services from this hospital). Physicians may prescribe medications for patients, who will then visit the pharmacy to present their prescriptions. The pharmacy will accept the prescriptions and dispense the medications based on stock availability. Additionally, medications will also be dispensed to patients without prescriptions. The system will feature the following functionalities: 

  • Medicine Delivery to the patient from Outdoor Pharmacy:
  1. The system will be capable of retrieving patient information by scanning the prescription barcode or by manually entering the prescription ID. 
  2. Users can search for prescribed patients using criteria from the Medicine Delivery List. 
  3. Users can view prescriptions along with medications and deliver medicine to patients based on availability and stock. 
  4. The system will provide detailed information regarding medicine delivery. 
  5. Integration with POS will include a payment facility. 
  6. The system will maintain payment records for pharmacy billing and will be able to generate billing reports. 
  7. The system will be capable of delivering medicine for walk-in patients to entering some basic data of patient. 
  8. User can be viewing his/her sales & collection information 
  9. User can be collecting money using Multiple Payment method such as Cash/Card/Mobile Banking. 
  10. Discount, Less Adjustment, Roundup policy will be included here. 
  11. Provision to Due Collection 
  12. Item Cancel & Refund process 
  13. Employee Billing Facility 
  14. Employee Due Bills View + Collection + adjustment from salary 
  15. Policy based Barcoded facility 
  • Medicine Requisition from Outdoor Pharmacy, Indoor Pharmacy, Other Stores (Nurse Station) to Central/Main Pharmacy and Receive Medicine accordingly:
  1. Users can send medicine requisitions to the Central/Main Pharmacy. 
  2. The requisition process will include provisions for drafting and approval. 
  3. A requisition slip will be printed with a system-generated unique number. 
  4. Users can search the requisition list using specific criteria and view the details of each requisition. 
  5. Users can receive issued medicines from the Central/Main Pharmacy. 
  6. Stock levels will be updated based on the requisition and the medicines issued. 
  • Medicine Requisition for Admitted Patient:
  1. User can send medicine requisition to the Pharmacy for Individual Patient. 
  2. Pharmacy User can be issue & delivery medicine as per requisition. 
  3. Nurse Station can receive medicine accordingly & can generate return request. 
  4. Pharmacy user can receive return medicine which are request were generated from Nurse station. 
  5. Stock level will be updated based on Issue & Return receive 
  6. Users can view details of requisition to return information from a single point. 
  • Central/Main Pharmacy approves and delivers medicine as per requisition:
  1. Users can view and search the issued medicine list using specific criteria. 
  2. The system will notify pharmacy/store users about the requisition. 
  3. Users can view and search the Medicine Issue Pending & Issued List using specific criteria. 
  4. Medicines can be issued according to the requisition and stock availability. 
  5. Medicines can be issued without requisition and stock availability. 
  6. The system will generate printable Medicine Issue reports. 
  • Medicine Demand from Outdoor Pharmacy, Indoor Pharmacy, Other Stores (Nurse Station) to Central/Main Pharmacy and Receive Medicine accordingly:
  1. Users can submit medicine demands to the Central/Main Pharmacy. 
  2. The demand process will include provisions for drafting and approval. 
  3. A demand report will be printed with a system-generated unique number. 
  4. Users can search demand list using specific criteria & view details of each demand. 
  5. There will be a provision for centralizing all demands. 
  • The system will have more facilities for Central/Main Pharmacy. The following are the key functionalities:
  1. Opening stock entry and approval process. 
  2. Stock reconciliation entry and approval process. 
  3. Demand generation and approval process. 
  4. Purchase Order (PO) generation and approval. 
  5. Items received according to the Purchase Order (PO). 
  6. Invoice generation based on the Goods Receipt Note (GRN). 
  7. Purchase Return & Purchase Return receive Process 
  8. Supplier payment processing. 
  9. Supplier Quotation Entry & Quotation Comparison process 
  10. Can be updated MRP, Batch & Expire information 
  11. Advance Payment & Advance Adjustment process to supplier  
  • The module will have the facilities to generate reports as per the above-mentioned functionalities. Some key reports are:
  1. Medicine delivery to the patient 
  2. Medicine requisition report 
  3. Medicine Issue Register 
  4. Opening Balance Report 
  5. Receive Stock Report 
  6. Current Stock report 
  7. Batch Wise Stock Report 
  8. Stock Reconciliation Report 
  9. Demand Report 
  10. Stock Ledger Report 
  • The system must have the following features integrated with the module:
  1. The system will include the capability to create main stores and sub-stores within each facility, integrated with Store Management. 
  2. The doctor’s prescription must be linked to the pharmacy, allowing users to view the list of medicines prescribed by the doctor. 
  3. The system will be able to configure following information: Inventory Item (Medicine & MSU) Setup, Generic Setup, Manufacturer / Supplier Setup, Inventory Look Setup, UoM Setup, Medicine Delivery Policy Setup, Fiscal Year.